Summary
Learn how to move photos individually or in bulk between areas and items in an inspection report.
This article covers:
About moving photos on inspection reports
You can move photos to a different area or item while editing an inspection report in Inspection Manager. This is useful when photos were added to the wrong section or need to be grouped under a more accurate area before the report is finalised.
The options available depend on the inspection type:
Routine inspections - Move photos to another Area only
Ingoing and Outgoing inspections - Move photos to another Area, and then select the relevant Item
You can move photos individually using the drop-down options on each photo or move multiple photos at once using the bulk reassignment option.
Tip: Learn how to upload photos to a completed inspection in Inspection Manager CMS.
Move one photo to another area (Routine)
Use this option when you need to move only a single photo in a routine inspection report.
Select Inspections from the left-hand menu
Locate the completed routine inspection
Select the action menu to the right of View Report
Select Edit
Go to the Media section of the report
Find the photo you want to move
Select the drop-down arrow in the photo heading
Select the Area you want to move the photo to
Check that the photo now appears in the correct area
Select Done to save your changes
Note: For Routine inspections, only areas are available when moving photos. Items are not available for selection.
Move one photo to another area and item (Ingoing)
Use this option when you need to move a single photo on an Ingoing or Outgoing inspection report.
Select Inspections from the left-hand menu
Locate the completed routine inspection
Select the action menu to the right of View Report
Select Edit
Go to the Media section of the report
Find the photo you want to move
Select the drop-down arrow in the photo heading
Select the new Area for the photo
Select the Item drop-down for the same photo
Select the relevant Item within the selected area
Check that the photo is assigned to both the correct area and item
Select Done to save your changes
Note: For Ingoing and Outgoing inspections, you must select both the area and item before the photo is reassigned correctly.
Move multiple photos at once
Use bulk reassignment when you need to move several photos to the same area or to the same area and item.
Select Inspections from the left-hand menu
Locate the completed routine inspection
Select the action menu to the right of View Report
Select Edit
Go to the Media section of the report
Select the bulk photo selection icon at the top of the report
Select the checkbox for each photo you want to move
Review the selected photo thumbnails at the bottom of the screen
Check the selected image count to confirm you selected the correct number of photos
Select Reassign
In the reassignment window, select the required Area
Select Confirm
If the report is an Ingoing or Outgoing inspection, select the required Item
Select Confirm
Wait for the page to reload and apply the changes
Check that the photos now appear under the correct area, or area and item
Select Done when all photo assignments are correct
What’s next?
Learn how to highlight important text in a completed inspection report so key details stand out for landlords, tenants, or internal reviewers.