You can now view, edit, and manage current, overdue, and upcoming key bookings from the Key Overview tab in Key Automate. This enhancement helps property managers and admins clearly see key booking statuses and take quick action when needed.
Previously, bookings for keys were hard to track, especially if they were overdue or upcoming. Users had no way to manage these bookings directly. With this new feature, bookings are categorised into tabs—Current, Overdue, and Upcoming—with clear edit and delete options where appropriate. This ensures bookings are visible, organised, and easier to manage.
Feature Overview:
Displays and manages key bookings under clearly labelled tabs for Current, Overdue, and Upcoming.
Key Functionalities:
Tabs display bookings by status:
Current (Today’s bookings)
Overdue (Bookings not returned on time)
Upcoming (Future bookings)
Edit and delete options available for Overdue and Upcoming bookings
Bookings in Checked Out status cannot be deleted
Paging support for long lists of bookings
“No bookings” banners displayed when lists are empty
Step-by-Step Guide:
Access Key Overview:
Log into Key Automate
Navigate to the Overview tab of a key
View Current Bookings:
If a key is booked today, an info banner appears with:
Check-out and check-in dates
Borrower’s name and role
Borrowing reason
View Overdue Bookings:
Select the Overdue tab
View total count and list of overdue bookings
Click icons to:
View booking details
Edit (if not Checked Out)
Delete (if not Checked Out)
View Upcoming Bookings:
Select the Upcoming tab
Similar to Overdue, view, edit, and delete options are available
Edit a Booking:
Click the pencil icon
Make changes and confirm using the checkmark
A success message confirms your update
Delete a Booking:
Click the bin icon
Confirm using “Yes” or cancel with “No”
System Responses:
If a key has no booking today: “No Active Bookings for today”
If no entries under a tab: e.g. “No overdue bookings available”
FAQs & Troubleshooting:
Q: Can I edit bookings in the Checked Out status?
A: No. Deletion or edits are blocked to maintain accurate key status.
Q: Why can’t I update the Check-In date to today for an upcoming booking?
A: This prevents conflicts with existing bookings. Use future dates only.
Q: What happens when a future Check-In date is saved for an overdue booking?
A: It will automatically move to the “Upcoming” tab.
Q: Is there a summary count of bookings per tab?
A: Yes. Each tab shows the total count at the top.
Q: Can I view additional details for each booking?
A: Yes. Click the eye icon to open a detailed drawer with Key ID, borrower, address, dates, notes (if added), and overdue days.