Summary
Learn how to add and manage assets during inspections using the Proptech Labs Property Manager app, including how to capture asset details, scan information from images, and understand how assets move through the approval process.
This article covers:
About asset management in the app
Asset management in the app lets you capture and record property items during an inspection. Each asset can include photos, details, and condition information.
Assets created in the app:
Are saved under the inspection area
Appear as Pending Review Assets
Must be approved in the CMS before becoming Included Assets
Note:
Asset functionality must be enabled in Asset Register settings
Navigate to an area and open assets
To begin adding assets, open an inspection first.
Open the Proptech Labs Property Manager app
Tap Inspections from the main screen
Scroll through the list and locate your inspection
Tap the inspection to open it
Select Standard Inspection
Each inspection area contains its own asset section.
Tap an area (for example, Laundry or Kitchen) to expand it
Tap the Assets section for that area
You will see:
Included Assets - Already approved assets
Pending Review Assets - Newly added assets awaiting approval
Add a new asset
Add a new asset directly within the selected area.
Tap + Add New Asset
Under Front facing photo, tap Take Photo
Under Compliance plate photo, tap Take Photo
Tap Scan once both photos are captured
The app will scan the photos and automatically populate asset details.
Review and complete asset details
After scanning, verify and complete the asset information.
Review the populated fields such as:
Asset name
Manufacturer
Model
(Optional) Add or update:
Barcode
Date of purchase
Useful lifetime
Maintenance cycle
Description or notes
Add additional photos if required
Tap Save
Note: At minimum, an Asset Name and at least one photo are required.
Once saved, the asset will appear under the inspection area.
Newly added assets are listed as Pending Review Assets
These assets are not yet part of the official asset register
They remain pending until reviewed in the CMS
What happens after syncing the inspection
Once the inspection is synced to the CMS:
All newly added assets remain as Pending Review
These assets become visible in the CMS under the property
A user with appropriate permissions must:
Approve or reject the asset
What’s Next?
Learn how to manage approved assets in the CMS, including editing, reviewing, and maintaining asset records.