💡 Lost Keys Costing You Time and Money?

You can save hours with seamless key tracking and booking - trades grab keys without hiccups, invoices sync effortlessly, and expired bookings vanish, letting you focus on properties, not chaos. Clear labels, smart QR scans, and sorted cabinets mean you always know where every key is, fast.

It is the "Find my iPhone" for keys!

Less stress and fewer delays keep your jobs on track and tenants happy. Your day runs smoother, your team stays productive, and you dodge costly mix-ups or lost keys.

Key Automate's latest upgrades

Key Automate now streamlines key borrowing management by automatically syncing and populating booking reasons directly from the Property Manager.

Borrowing reasons like “Ingoing Inspection,” “Routine Inspection,” or “Outgoing Inspection” are seamlessly displayed based on the inspection type, saving time and improving clarity.

If syncing fails, the system defaults to “Other” with a helpful note: "Synced from Inspection Manager." This update ensures effortless tracking and better coordination, making your key management process smarter and more efficient.

Streamline your inspection and key management workflow with our new Automated Booking Creation Integration. Now, every inspection created in CMS/OneApp can seamlessly sync with KeyAutomate (KA) to automatically generate a corresponding booking.

This real-time integration includes borrower details, inspection type-specific reasons, and calculated check-in/check-out dates, ensuring efficiency and accuracy. With customisable options to enable or disable bookings per inspection, you maintain full control while enjoying a smarter, more streamlined booking process. Simplify operations and focus on what matters most with this cutting-edge integration.
​

Key Automate now allows you to create and manage Key Labels for streamlined key organisation. Property Managers can generate key copies linked to original keys and assign custom labels like "Master," "Tenant," or agency-specific names. These labels can be added, edited, and deleted in the "Settings" section, offering full control over your key organisation.
​

Key details, including labels, are reflected across the system in the Virtual Key Cabinet, Quick View pop-up, Key Details Drawer, and Check-in/Check-out drawers. This update enhances visibility, simplifies workflows, and ensures efficient key handling, making your daily operations smoother and more effective.

Key Automate now ensures expired bookings no longer appear in the "Booked Date(s)" section or search results, improving your key management efficiency. Once a booking's check-in date has passed and the key remains unchecked, the system automatically removes it, keeping your workflow focused on current and future bookings.
​

This enhancement applies to both the Key Detail drawer and search/filter functions, allowing you to view only active or upcoming bookings. By eliminating outdated entries, this feature streamlines your key management tasks and reduces unnecessary distractions.

The Virtual Key Cabinet in Key Automate has been improved to make the key organisation more logical and user-friendly. Keys are now automatically sorted in Alphabetic-Numeric order, with those starting with letters displayed first in alphabetical order, followed by keys starting with numbers in ascending numerical order.
​

This update ensures a smoother search and retrieval experience, helping you quickly find the keys you need.
​

Key Automate now features a dedicated Activity Timeline for each key, logging all actions in detail for easy reference. Property managers will receive real-time email notifications whenever key bookings are updated or cancelled. This streamlined communication ensures smooth tracking and transparency for all key-related transactions.

Key Automate introduces a new feature that allows Property Managers to independently add, edit, and delete custom key borrowers directly within the app. These borrowers can seamlessly borrow and return keys like synced users. The new "Manage Key Borrowers" tab provides an intuitive interface to manage and filter custom borrowers, streamlining the key lending process. Custom borrowers will be marked with an "External" user role and will not be synced with the Trust system, ensuring flexibility and control over key management operations.