Summary
Learn how to select and check keys in or out in bulk across one or more properties.
This article covers:
About bulk check‑in & check‑out
Bulk Review lets you action multiple keys at once, reducing repetitive clicks when several bookings start or end on the same day.
Note: Before you begin, ensure that Bricks + Agent is enabled to access Key Automate.
Prerequisites
Before you begin:
Bookings are required for bulk check‑out. Keys without a linked booking won’t show in Bulk Review for check‑out
Open bulk review
Use this when you want to find and action many keys quickly.
In Key Automate, click Manage Keys (key icon)
(Optional) Use Search by Key ID or Sort by to narrow the list
(Optional) Tick the header checkbox to select all visible keys (or select individual rows)
Click Bulk Review (top right)
A full‑screen drawer opens, showing only keys eligible based on bookings
You can search inside the drawer by Key ID or Property Address, and adjust the Show page size
Columns include Key ID, Property Address, Copy Name, Original ID, Key Borrower, and Key Status (e.g., Checked Out)
Tip: If a key you expect to see is missing, confirm it has a booking and that your search filters aren’t hiding it.
Bulk check‑out keys
Use this when several bookings are commencing, and keys need to be marked checked out.
In the Bulk Review drawer, search for the relevant properties or Key IDs
Tick the checkbox for each eligible key you want to check out
Select Bulk Check‑Out
Review the on-screen confirmation, and an email will be sent to the borrower
Selected keys are moved to the Checked Out status. The updates appear in the property key activity timeline.
Note: The Bulk Check‑Out button is disabled until at least one eligible key is selected. Keys without bookings won’t be eligible for bulk check‑out.
Bulk check‑in keys
Use this after appointments/inspections when multiple keys are returned and must be marked checked in together.
In Bulk Review, search for the relevant properties or Key IDs
Tick the checkbox for each returned key
Select Bulk Check‑In
Review the on-screen confirmation
Keys are marked Checked In and become available for the next booking. The updates appear in the property key activity timeline.